Board Meeting Software for Banks | Board Packages and Committee Meetings

The Meeting Package

A meeting is a list of items and the document they become. Add the financial reports, the budget, the audit, the executive summary, and the documents that belong in this package, put them in the order they will be presented, and lock the meeting. BNControl generates every report and merges the whole package into one PDF.

Meetings are grouped by type, so the board package, the loan committee, and the IT steering committee each keep their own history. A package assembled outside BNControl can be uploaded as a PDF and sits in the same list.

Board, committee, and branch meetings
One PDF from every item
Cover page with your logo
Table of contents built for you
Page numbers across the package
Every past meeting kept by type

Everything That Goes In a Package

Several kinds of item can go into a meeting, and most of them are already in BNControl. Financial reports, budgets, and executive summaries come from Financials. Flex Reports and form reports come from Reporting and Flex Forms. Charts come from the Dashboard. Audits come from Audits.

The rest is yours to supply. Upload a PDF for anything produced outside BNControl. Header lines divide the package into sections, and custom lines cover the agenda items that have no document behind them - the call to order, the roll call, old business, and the adjournment.

Financial Report Budget Executive Summary Flex Report Form Report Chart / Graph Audit Previous Meeting Minutes Custom PDF Document Header Line Custom Line

Reports generated at lock time
Documents uploaded as PDF
Header lines to divide sections
Custom lines for verbal items
Motion Required flags any item
Drag items into any order

Financial Reports

Financial reports go into a package the same way they are built anywhere else in BNControl. Choose the report type, the branches, the markets, the profit centers, and the print options, and the report runs against the meeting's as-of date.

Change that as-of date later and every financial report and executive summary in the package moves with it. Nobody opens the items one at a time to reset dates.

The Advanced tab handles branch reporting. Select the branches and BNControl generates a separate copy of the report for each one, in order, from a single item.

Balance sheet, income statement, ratios
By branch, market, and profit center
Run on the meeting's as-of date
One report per branch, automatic
Liquidity analysis and peer reports
Print options carried through

Budgets and Executive Summaries

Budgets from Financials go in with the print options set for the audience. Show all twelve months, year end only, or quarterly averages. Condense it to the accumulator lines or expand it to every account, with the budget summary items or without them.

The executive summary includes the growth, performance, and portfolio graphs. It follows the meeting's as-of date the way the financial reports do, and copying last month's meeting brings it forward on the new date.

All months, year end, or quarterly
Condensed to accumulator lines
Budget summary items optional
Legal page size when needed
Growth, performance, portfolio graphs
Both follow the as-of date

Charts and Graphs

Most of the Dashboard's widgets can be dropped into a meeting package as a printed chart. Loan and deposit portfolio balances, rate history, income and expense, interest bearing and non-interest bearing deposits, and net interest margin are all on the list, along with the debit card and referral tracking widgets.

Two charts share a page. Add them next to each other in the package and BNControl puts them on one page under their own headings.

General ledger, loan, deposit widgets
Management and referral widgets
Debit and ATM card activity
The same widgets as the Dashboard
Two charts to a page
Drawn from current data

BNControl - Meetings - Charts and Graphs

1 Build Add the reports, documents, and agenda lines.
2 Order Drag the items into presentation order.
3 Lock Reports generate and the PDF is merged.
4 Notify Email everyone with access to the type.
5 Archive Older meetings roll off on your schedule.

Start From Last Month

A new meeting can begin as a copy of the last one. Choose the meeting to copy and the layout comes across whole - the reports, the charts, the header lines, the custom lines, the agenda items, and the Motion Required flags, all in the same order.

Financial reports and executive summaries re-point to the new meeting's as-of date, so this month's package runs this month's numbers. Documents that have to be supplied each month come across as placeholders marked Missing until the file is uploaded, and Remove Missing Components clears out the ones this meeting does not need.

Copy the layout from any meeting
Reports re-dated automatically
Agenda items and headers carried over
Motion Required flags preserved
Documents to supply marked Missing
Clear placeholders in one step

Export Straight Into a Meeting

Reports do not have to be built from inside the meeting. Run a Flex Report with the filters and columns you want, choose Export to Meeting, pick the meeting, and it lands in that package under the name you give it.

The same export is on financial reports, peer analysis reports, dashboard widgets, form reports, CECL, LTV analysis, and the loan worksheet. Each piece of the package goes in from wherever it was prepared.

Flex Reports with filters applied
Financial and peer reports
Dashboard widgets
Flex Form reports
CECL and LTV analysis
Loan worksheets

BNControl - Meetings - Export to Meeting

The Agenda and the Finished PDF

The table of contents is the agenda. Every item is listed in order with the page it starts on, and the page numbers are calculated when the package is built. Additional agenda lines come first, for the business that happens before the documents, header lines appear as section dividers, and items flagged Motion Required are labeled.

The finished PDF opens on a cover page carrying the meeting type, the date, and your logo. Every page after it is stamped with the meeting type, the meeting date, and its number in the package, and each table of contents entry becomes a bookmark that jumps to the right page.

Agenda and contents in one list
Page numbers calculated for you
Extra agenda lines come first
Motion Required labeled
Missing documents flagged
A bookmark to every item

Meeting Types

Meeting types are the groups a meeting belongs to. Board Package, Loan Committee, IT Steering Committee, Branch Managers, Weekly HR - name them for the meetings you actually hold and each one keeps its own list of dates.

Every type has its own settings. Set an archive period and meetings older than that many months move out of the active list on their own. Upload a logo for the type and its cover pages use it in place of the default. A type that has run its course is marked inactive instead of deleted, and its history stays where it is.

A type for every recurring meeting
Archive after a number of months
Its own logo on the cover page
A notification list per type
PDF attached to the email
Deactivate without losing history

Who Sees Which Meetings

Permissions are set on each meeting type as two questions - who can create and edit the packages, and who can view them. Assign groups, individual users, or both.

Employees see only the types they have been given, so the board package is not on the page for someone who has no business with it. Viewers get the locked meetings and the finalized minutes. An unlocked meeting shows as Pending and stays closed until the package is finished.

Edit and view set separately
Granted by group or by user
Unpermitted types are not listed
Viewers get locked meetings only
Pending until the package is locked
Notifications follow the same list

Minutes

Minutes are written against the meeting they belong to. Open the package, type them in, and save. They stay with the agenda and the documents instead of in a separate file somewhere on the network, and the date they were last saved is recorded with them.

Mark them locked and finalized once they are approved and they become read-only. From that point everyone with view access to the meeting type can open them, they can be printed on their own, and they can be pulled into the next package as Previous Meeting Minutes.

Written and saved with the meeting
Locked and finalized when approved
Read-only once finalized
Printed on their own
Added to the next package
Open to everyone with view access

One Assembled Document

The board receives a single PDF with a cover page, a table of contents, bookmarks, and page numbers that run from the first item to the last.

Next Month Is Faster

Copy the layout forward and the reports re-date themselves. The recurring work is already done, and what is left is this month's documents.

A Record That Holds

Locking stores the package exactly as it was distributed. The agenda, the documents, and the minutes stay with the meeting for as long as you keep it.

Are you ready for a demo?

See BNControl for yourself. We'll show you the modules you're interested in and answer questions along the way.

Meetings

Meetings made easy.

Board packages and committee meetings assembled from your own reports, budgets, charts, and documents, then delivered as one PDF with the agenda built in.